HAPPY HOSTING!

Revised Host/CoHost Responsibilities (January 2024)

HOSTS

1. First thing you do when you log in is go to participants – click on bottom CLAIM HOST. It will ask you for the password .

2. Then you have to make your cohost : co host – you do that by clicking on someone’s name under participants – then click make co host.

3. Pick your readers for How it works & Promises (Daily Reflections meeting – get a Reflections reader)

4. When time to start – hit mute all under participants.

Everyone but you will be muted

5. Follow the Correct script: https://hourofpowerrockland.com/meeting-information/

6. When meeting is over… and you want to end it . Make sure you click END MEETING FOR ALL. If you dont do this properly, the next meeting cant start. If you have to leave, and people want to stay and chat, ask someone who has hosting experience if you can make them host. Make sure they know how to log out properly

7. NEW Hosts are now responsible for timing shares. This applies to the 8 AM meetings and 6 PM meetings. You can use your smartphone, digital watch , stopwatch. I would start timing from when the person begins talking.

****If someone gets to 2 minutes and 30 seconds, Share screen the TIME CARD (please use the Hour of Power chosen one – not one you found or created) If you cannot screen share, unmute and kindly say 30 seconds left , please finish your thought — If they go way over, You can also redirect with things like: Please stay after the meeting, We can talk more about it after the meeting, or we want to give other people time to share, or that would be a good discussion for you to have with your sponsor, etc.

—Try not to be harsh. Try to avoid abrupt “times up” or cutting someone off mid sentence kind of comments.

*If host and cohost agree that the Cohost does the timing , that’s acceptable. Just be on the same page beforehand.

Revised Host/CoHost Responsibilities

COHOSTS

Your job is fairly easy . Here are your roles (Oh and your job is 1 million times easier on a computer. ) You can’t screen share from a tablet or a phone.

1. You have to copy and paste in the chat the beginning stuff like: Meeting etiquette, website, donate, sponsorship, service, etc.. These can be found on our group website under tab: Hosting guidelines (https://hourofpowerrockland.com/hosting-guidelines/ ).

* You also paste in the celebrants – this will be emailed to you each month

2. You have to screen share the daily reflection/big book reading/grapevine article, step or tradition – depending on which meeting you are cohosting (Someone can show you this if this is new to you) To do this – you need to have the document or webpage you want everyone to see open (in another window) then in zoom hit screen share – then select what you want them to see – then hit share. It’s tricky. (You want to have all this ready beforehand)

3. When the meeting starts and people are called on – you lower their hands.

This can be done from participants’ side panel or by clicking on the individual boxes. Should say lower hand. I lower them after person is called on and begins sharing

4. You’re in charge of the microphones – if someone is making noise who isn’t the speaker – it’s your job to mute them. (in participants panel or in their individual box – hit mute)

5. If the Host doesn’t show up – or their internet cuts out – you have to take over. So familiarize yourself with the script that coincides with your meeting. You’re going to want to make someone a cohost too. https://hourofpowerrockland.com/meeting-information/ Also familiarize yourself with Host responsibilities above.

6. Removing unsavory characters. Sometimes people will “bomb” our meeting by yelling curse words, showing naked people, using abusive language, promoting hate speech, basically causing a disturbance. It doesn’t happen a lot, but it happens. If that happens, I would follow this order

● put person in waiting room – members of the group will not see or hear from them (right click on their box, or use three dots – click put in waiting room)

● Remove them from the meeting (either by right clicking their square, the 3 dots in their square or the security button on the bottom) This will kick out the person of the meeting.

● One night, the person logged in with different names repeatedly interrupted. If it keeps happening, you can lock the meeting (Go into security button – then hit lock meeting) This will not allow anyone else to join the meeting. Including polite HOP members.

* You can also do all three options from the participants tab – clicking on their name *The person speaking typically has a green/yellow square around their box. The microphones in the participant’s chat also shows who is speaking. I would not engage in having a discussion with the inappropriate person. Take care of it – then be positive with whoever was interrupted.

Information to be posted in Chat:

PLEASE KEEP THESE TOPICS IN MIND WHEN HOSTING AND CO-HOSTING A MEETING